The NGO Girls is an all-Ukrainian feminist organization that has grown significantly in recent years, namely the team, the number of projects, and tasks. This brings new challenges that require effective organization and process optimization, including HR management.
Realizing the need for a structured approach, we were actively looking for platforms that would help us optimize HR processes, improve communication, and provide convenient resource accounting. This is how we came to use PeopleForce, a tool that has greatly simplified our work.
Our HR team already has experience in integrating this platform and would like to share their insights, i.e., what processes have been automated, what has been improved, and how it has affected our work efficiency.
Why and how did we decide to use the PeopleForce HR platform in our work?
As of the beginning of 2025, our team consists of more than 300 people from different parts of Ukraine. This created the need to implement a modern HR system that would combine all stages of HR management: maintaining a single employee database, automating complex HR procedures (recruiting, performance evaluation, supporting team development and optimization), and keeping them on one platform. Our priority was to move away from disparate tools and implement a centralized system. The PeopleForce HR platform has all the functions we need: from automating workflows and routine tasks to analytics and tools for strategic development of the organization.
We compared PeopleForce with other systems and decided to choose this tool.
Did we use similar software before and what inconveniences did we encounter?
We used similar software before PeopleForce, but it had many limitations that affected our work efficiency. First, the functionality was insufficient to optimize all daily tasks for each team member. Therefore, additional platforms and tools had to be used. This complicated workflows and affected the coherence of interaction. Access to the platform was also limited, and this created difficulties in working with a large number of users. It was also difficult to familiarize all staff with the details of working with the software. Our organization has certain requirements for platforms, namely advanced functionality, centralization, accessibility, convenience, and ease of use. That's why we were looking for and found exactly the right system to meet our requirements.
What tasks and "pains" did we expect the platform to resolve?
Our main "pains" were the disparity of tools, the difficulty of automating routine processes, the lack of centralized data management, and insufficient functionality for recruiting, evaluating, and developing a team. In addition, it was important that the platform was easily integrated into workflows and that the team was motivated to actively use it. We needed a solution that would not only optimize our HR processes but also contribute to the growth of the organization and make its work more structured, efficient, and transparent. We expected PeopleForce to address these shortcomings, combine all the important functions in one tool, provide easy access to data, and simplify the team's work.
What was our main goal in using PeopleForce?
The main goal of using PeopleForce was to automate HR processes in our organization. This would reduce our dependence on various tools, including Google Spreadsheets, and save time on routine operations. We also wanted to improve the transparency of processes, facilitate communication within the team, and provide convenient access to all the necessary data.
How long did it take to switch to the platform (filling it in from scratch) and how many people were involved in this work?
The transition to the PeopleForce platform was very quick. The Head of the HR Department, together with her manager and assistant, was able to transfer data in a few days with the help of a specialist from the platform's support department in real-time and online. PeopleForce also organized special meetings where we got acquainted with all the processes, functions, and capabilities of the platform. This simplified the adaptation and allowed us to quickly start using the system without wasting time and resources. In general, the team involved in the transition was small, but the process turned out to be very convenient and fast thanks to the high level of support from the platform.
What functions of the modules (including CoreHR, Recruit, and Perform) do we use?
Today, we are actively using CoreHR and Recruit products. We have started using Perform since the beginning of January 2025, and now we are actively implementing it, waiting for the first results.
Have you seen any changes in your work since you started using PeopleForce?
Yes, we have already noticed significant changes since we started using PeopleForce. The platform has simplified our HR processes, in particular thanks to the built-in CoreHR and Recruit functions. Employee data management has become more convenient and centralized, which has allowed us to save time on routine operations. The recruitment process has become more structured and efficient. Now all candidates from the search sites we use are collected in one place. This allows us to record all further stages of work with each candidate. As for Perform, we have just started implementing this module and are currently waiting for the first results. However, we can already see how this tool will help us in assessing team performance and development.
How did our team react to the platform?
In general, the team reacted positively and appreciated the platform as a useful tool for optimizing HR processes. Everyone noted the convenience and intuitive interface of PeopleForce.
How has the life of remote workers changed since you started using the platform?
Since we started using PeopleForce, it has become much more convenient to communicate with remote workers. All processes from submitting an absence request to receiving feedback, have become available online, which is very convenient and saves time. In addition, PeopleForce allowed us to track working hours and task completion more efficiently. We can now better communicate with our remote workers, provide them with clearer instructions, and respond to requests instantly if necessary. All in all, the platform has greatly simplified the work of remote employees, as they have access to everything they need without wasting time searching for information.
What are the key features of the platform that we can recommend to companies looking for functionality for managing remote workers?
Firstly, centralized storage of employee data simplifies access to information. Secondly, the ability to track working hours and productivity, which allows effective monitoring of the performance of tasks from a distance. Automation of routine processes, such as submitting absence requests and reporting, is also important, reducing the workload on the team. In addition, PeopleForce makes it possible to evaluate employee performance, provide feedback and support their development, and easily organize communication between different departments.
How do we integrate video instructions and guides into the knowledge base on the platform?
We actively integrate guides and video tutorials into our knowledge base, especially when process changes are introduced. This allows teams to quickly find the information they need. It is important that all this is centrally stored in a single database, which facilitates access to knowledge and enables new employees to quickly adapt to work.
What is our overall impression of PeopleForce, the customer support team, and cooperation with the platform?
Cooperation with PeopleForce is very productive. We feel constant support and readiness to interact at all stages. We especially liked the fact that support was available in real-time, which greatly accelerated the training and implementation process. PeopleForce consultants are always in touch, ready to help and quickly resolve any issues. The platform has provided us with a convenient tool for optimizing our HR processes, including employee data management, recruiting, and performance evaluation. Overall, our experience with PeopleForce has been positive, and we are confident that the platform will help us improve our work even more over time.
Can we recommend PeopleForce?
Yes, of course. We believe that PeopleForce will be a valuable tool for any company that wants to improve its HR processes.
Top 5 biggest advantages
1 - Everything is under control: all the necessary information and tools are on one platform.
2 - Easy to implement: transition to PeopleForce requires a minimum of time and effort.
3 - Reduced HR workload: automation of daily tasks.
4 - Accurate tracking of progress: modules for performance evaluation.
5 - Reliable support: the platform's customer support is always in touch.
Our feedback on the PeopleForce HR platform.
We are very pleased with our cooperation with PeopleForce. The platform has truly become a powerful tool for optimizing our HR processes. It has provided convenience and efficiency in managing remote teams and allowed us to automate many routine tasks, thus saving time and resources. The interface is simple and user-friendly, with effective and informative video instructions that helped us implement the platform in our workflows quickly and efficiently. Another advantage is the instant support from consultants who are always ready to help and answer any questions. We recommend this platform to other companies seeking to improve the efficiency of their HR processes, facilitate work with teams, and focus on their development.
